Facilities Administrator (Maternity Cover)
- Posted 15 July 2024
- Salary £22'500 Per Annum
- LocationChesterfield
- Business Area Property, Facilities & Maintenance
- Reference030317
- Closing Date 09 August 2024
Job description
Job Title: Facilities Administrator (Maternity Cover)
Vacancy Location: Chesterfield, S41
Shifts: Full-time, 37.5 hours per week
Contract Length: 12 Months FTC
Pay Rate: £22’500 Per Annum
Who We Are
We’re here to support people to flourish in a place they call home. We’re one of the largest providers of adult social care with over 4,000 colleagues supporting 1,300 people. Our approach is all about activities and co-production with the people we support. We work with them to design and plan what we do – so we can create the best experiences together.
We're very proud to be recognised as one of the best organisations to work in by ‘The Sunday Times Best Places to Work 2024’.
And we’re on a mission to benefit even more people with our uncompromising quality of care and support. It’s the professional expertise and passion of our team that makes us different. We genuinely care and we love supporting people to set and then reach their goals. Because every person deserves the very best experience – every day.
Role Overview
To function as the central gateway for all new and existing Facilities Enquiries. Ensuring that all enquires, administration tasks and requests are monitored and actioned in a timely fashion.
Liaising with all departments within ivolve Care & Support, professionals and third parties on property related issues, and providing administrative support to the property team. Monitoring and keeping statutory property compliance records and documents up to date.
Your Responsibilities
- Taking internal and external calls for the property department.
- Supporting the Facilities Manager and Regional Facilities Manager with various administrative tasks including but not limited to chasing updates on tasks, obtaining, and chasing quotes, raising capex requests, consulting with the Operations team, etc.
- Work with Home Managers, Team Leaders and other members of the operational team to resolve property issues.
- Establish relationships through prompt and courteous service.
- Manage Statutory Property Compliance of properties within your region using the Compliance Tracker. Ensure due dates are not passed, the latest compliance documents are correct, and all remedial works are completed in a timely fashion.
- Update the Property Works Request System daily to ensure Operations are kept informed and up to date.
- Monitor the facilities inbox and respond or escalate as required.
- Waste Management
- Support our third-party facilities management company with any queries.
- Other administrative duties may be required such as Booking Meetings, Liaising and meeting with contractors, services and Facilities Management.
The Main Skills and Experience Required:
- Reliable and punctual
- Team player with a positive and cooperative attitude
- A background in a facilities administration role is desirable.
- A knowledge of property statutory compliance.
- Strong communication skills.
- Strong organisational skills, with the ability to prioritise tasks.
- Good attention to detail.
- Basic IT skills, including Microsoft Outlook, Word & Excel.
- Previous knowledge and experience with Monday.com would be desirable but not essential.
How we will support you
We go beyond expectations for our colleagues as well as the people we support. Our reward package includes much more than pay, 25 days of annual leave + bank holidays and pension.
Your birthday off with pay after a year of service and there is a £300 refer a friend scheme too!
Industry-leading recognition
- Colleague Lotto – giving everyone the opportunity to win great cash prizes.
- Prize winning Scratchcards aligned with values in action!
- We recognise our Colleagues who go above and beyond – our ‘Heroes’ are nominated by colleagues for quarterly and annual awards.
- Loyalty Scheme recognising colleagues at work anniversaries.
Social Wellbeing
- Award-winning App for news and info.
- Internal social media.
- Team communities.
Financial Wellbeing
- Discounts include high street, supermarkets, flash sales, gym memberships and more.
- Blue Light discount programme, funded by us.
- Salary Finance scheme for lower cost loans and to save for special occasions or rainy days.
- Government mileage rates if you need to travel.
Emotional Wellbeing
- Free wellbeing App.
- Practical advice covering things like consumer rights, anxiety, childcare and more.
Training and development to reach your potential
- Learning journey that grows with you to reach care worker standards.
- Specialist skills training including Autism, Dementia and Mental Health.
- Career pathways that include flexible apprenticeships and nationally recognised qualifications.
- Cover the cost of relevant professional memberships.
5 more reasons to work with ivolve
1. Our people are pretty fabulous. We take pride and pleasure in helping others to flourish.
2. There’s a great energy across the business and a strong sense of teamwork.
3. Very few jobs have such an impact on people’s lives – we bring joy to people every day.
4. We have a proud history, we’re a big organisation of over 4,000 colleagues supporting around 1,300 people.
5. We build and nourish relationships with the people we support.
INDF