Job Title: Regional Facilities Manager

Location: Horley, Surrey (With travel across the region)

Salary: Up to £60,000 per annum

Working Pattern: 37.5 Hours Per Week

Who We Are

Our values reflect us all and they’re at the heart of everything we do. They set out our culture, the way we behave and the way we do things. Our colleagues are passionate, kind, and resilient, and they go the extra mile for the people we support and each other. We have this expectation of all our colleagues.

We’re very proud to be recognised as one of the best organisations to work in by ‘The Sunday Times Best Places to Work 2024’.

Role Overview

The Regional Facilities Manager will lead the maintenance function for the region, reporting to the Group Property Director. This role involves coordinating and running reactive maintenance programmes, including planned maintenance works, and overseeing the work of both internal teams and contractors.

Your Responsibilities

• Lead the maintenance function for the region and report to the Group Property Director.
• Line manage all members of the regional FM team, including operatives.
• Identify, organise, and oversee works undertaken by internal teams and contractors, ensuring safe working and excellent quality. Ensure risk assessments and method statements are in place prior to works starting.
• Monitor and report on energy usage across the region and identify ways to reduce usage.
• Oversee the certification and compliance of equipment that needs regular servicing and maintenance, and promptly follow up on remedial actions identified in inspections.
• Conduct periodic audits and walk-arounds of properties to assess the standards of works and property conditions. Maintain a scoring system and review regularly with the Ops team.
• Work with the H&S team to support H&S audits of properties and promptly follow up on issues identified that require attention.
• Ensure that daily, weekly, and monthly checks are carried out by the internal maintenance team and recorded within services, in conjunction with the Ops team.
• Create and maintain asset registers of plant and equipment, identifying servicing requirements and anticipated renewal dates.
• Create and maintain a rolling 5-year programme of cyclical renewal and redecoration for properties.
• Manage and monitor spend against budget.
• Produce budget updates and reforecasts as required, ensuring proper coding, checks, and authorisation of invoices.
• Compile and propose annual budgets for Opex and Capex in conjunction with the Ops and finance teams, taking into account property condition, improvements required, compliance, operations priorities, and cyclical renewal and redecoration plans.
• Organise maintenance operatives and decorators to ensure efficient and effective utilisation, responsive and operational priorities.
• Obtain competitive quotations and rates for reactive and planned works, against full descriptions and specifications of works. Obtain approval in line with Group Authorisation Policies and place orders using the format and standard wording agreed with the Group Property Director.
• Seek technical or specialist support where required to ensure that works are carried out in conjunction with statutory standards and best practices.
• Understand where landlord and/or statutory approvals are required and ensure that these are obtained in advance of works being undertaken.

How We Will Support You

We go beyond expectations for our colleagues as well as the people we support. Our reward package includes much more than pay, 5.6 weeks annual leave, flexible working hours, and pension. And there is a £300 refer a friend scheme too.

Industry-leading Recognition

• Colleague Lotto – giving everyone the opportunity to win great cash prizes.
• Prize-winning Scratchcards aligned with values in action!
• We recognise our colleagues who go above and beyond – our ‘Heroes’ are nominated by colleagues for quarterly and annual awards.
• Loyalty Scheme recognising colleagues at work anniversaries.

Social Wellbeing

• Award-winning App for news and info.
• Internal social media.
• Team communities.

Financial Wellbeing

• Discounts include high street, supermarkets, flash sales, gym memberships, and more.
• Blue Light discount programme, funded by us.
• Salary Finance scheme for lower cost loans and to save for special occasions or rainy days.
• Government mileage rates if you need to travel.

Emotional Wellbeing

• Free wellbeing App.
• Practical advice covering things like consumer rights, anxiety, childcare, and more.

Training and Development to Reach Your Potential

• Learning journey that grows with you to reach care worker standards.
• Specialist skills training including Autism, Dementia, and Mental Health.
• Career pathways that include flexible apprenticeships and nationally recognised qualifications.
• Cover the cost of relevant professional memberships.

5 More Reasons to Work with Ivolve

1. Our people are pretty fabulous. We take pride and pleasure in helping others to flourish.
2. There’s a great energy across the business and a strong sense of teamwork.
3. Very few jobs have such an impact on people’s lives – we bring joy to people every day.
4. We have a proud history, we’re a big organisation of over 4,000 colleagues supporting over 1,300 people.
5. We build and nourish relationships with the people we support.

INDF